CVW Long Lake Public Library Temporary Safety Practices Policy & Reopening Plans
The CVW Long Lake Public Library is committed to serving its community during hard times and good. The year 2020 has brought unprecedented challenges to our nation, state, and area of service.
To continue serving our patrons during this difficult time, while placing the health and safety of our community at the forefront, the Library Board of Trustees has adopted the below Temporary Safety Practices Policy. The safety measures in this policy have been confirmed with the Hamilton County Public Health Department.
The board’s authority to adopt these measures is found in our charter, bylaws, New York Education Law Sections 255, 260, 226, and 8 NYCRR 90.2. We also consider it our duty to develop these measures to keep our services accessible at this time.
Staff at the CVW Long Lake Public Library have the authority to enforce these measures like any other of the Library’s Rules. Concerns about this policy should be directed to the library director. Thank you for honoring these measures, which are designed to keep our community safe, while allowing access to the library.
Scope of Temporary Safety Measures
The CVW Long Lake Public Library operates per relevant law and Executive Orders, including those pertaining to mandatory workforce reductions. Therefore, the temporary practices in this Policy may be further modified as needed to conform with relevant Orders.
Until the board votes to revoke this temporary policy, the library will require all people on the premises to abide by the following safety practices:
1. Library users will wear facial masks when visiting the library and its grounds.
2. Library users will not be required to wear gloves, but are recommended.
3. Staff will wear masks when in contact with the public and handling materials.
4. Both patrons and staff will practice Social Distancing (6 feet from others) while using the library and while on library grounds.
In the event any safety requirement is not practicable on the basis of a disability, please contact the library director to explore a reasonable accommodation.
Code of Conduct
Adherence to these practices shall be enforced as a requirement of the Library’s Code of Conduct until such time as this temporary policy is revoked by the Library Board of Trustees.
To aid the community in honoring these requirements, the library will transmit this policy through social media, and use a variety of health authority-approved, age-appropriate, multi-lingual and visual means to transmit this message in a manner consistent with our mission and our identity as a welcoming and accessible resource to the community
Draft Plan for the CVW Long Lake Public Library Reopening
Phase 1: A plan for reopening is issued by the Governor of New York State
- An Executive Order and conditions for re-opening of non-essential businesses is issued by the Governor of New York State and disseminated to all pertinent entities.
- The CVW Long Lake Public Library will receive from the Southern Adirondack Library System a timeline and guidelines to re-open all libraries within SALS, including our library.
- Upon receiving said timeline and guidelines, the staff of the CVW Long Lake Public Library will initiate the following procedures:
- 7-14 days prior to an agreed-upon opening date, staff will report to the library to prepare to re-open.
- Workdays will limit contact between staff members while maintaining social distancing protocols. Use of face masks and frequent hand washing protocols will be in place.
- Staff will report on a rotational basis with the director. The director, along with 1 member of the staff, will commence disinfecting all returned materials to ensure materials are safe to be transported to other libraries and/or to be placed back within the collection.
- Different members of the staff will report to continue disinfecting all borrowed materials until all said materials have been rendered safe.
- Delivery containers will be sanitized in preparation to be returned to their home libraries. The containers are picked up & delivered via the SALS Delivery Service, once that service has been re-activated.
- Staff will do cleaning and sanitizing of the library in preparation of returning patrons.
- Director and staff will develop protocol and schedule for daily cleaning of surfaces and materials for when the library reopens to the public.
- Staff will go through all children’s puzzles, building toys, plush toys, and board books to do the following where appropriate: remove from collection or store until further notice within the library storage areas.
- Director will create signs for the public that communicate library policies regarding social distancing, wearing masks, etc. Policies will be displayed throughout the library and the director will make these policies available to the public prior to reopening via the library website, social media, flyers, and notices in local papers.
- Decontamination protocols will be provided by SALS and related professional library associations such as the ALA, IMLS, and others. As of 7/14/20 a 4-day quarantine is recommended by SALS.
Phase 2: Partial Reinstatement of Library Services to Patrons
- The Library Board of Trustees, with input from the director and staff, will determine the days and hours the library will be initially open to patrons and for what period of time these hours will remain in place.
- Director and staff will determine a temporary schedule of work hours.
- The CVW Long Lake Public Library will follow guidelines provided by SALS for best practices for services to the public.
- Patrons will initially not be allowed into the library, but may access materials as per SALS guidelines for curb-side service or deliveries.
- All library returned materials, until further notice, will be through patron deposit of such items into the book return depository. Staff will remove items and quarantine them for 4 days* prior to check in, re-shelving, and placing into inter-library loan.
- Staff may* provide temporary curb-side service of library materials for patrons and will schedule those appointments with patrons during designated hours. Patrons who are unknown to staff will be required to show ID before receiving materials.
- Staff may* provide temporary delivery service of library materials to patrons unable to utilize curb-side service. These deliveries will occur once per week and will not be a practice continued once the Library fully re-opens. Approval of deliveries, if this practice is implemented, will come from the director on a case-by-case basis.
- Staff will provide phone service for patrons in need of assistance with technical questions regarding library digital resources; staff will answer patron reference questions as necessary, and will take orders for library materials for curb-side service or delivery*.
- The director and staff will, in the course of their duties, wear a protective mask when handling materials and/or dealing directly with members of the public. Frequent hand washing and hand sanitizer protocol will remain in place, between each transaction.
- Social Distancing protocols must be maintained by staff while working together, and while interacting with members of the public.
*As this policy follows guidelines from SALS regarding best practices, yet to be determined and finalized.
Phase 3: Limited Admission of the Public to the Library
- Public access to the library will depend on availability of sufficient disinfecting supplies, and hand sanitizer. Physical barriers at circulation desks must be in place prior to opening in order to sustain public and staff safety.
- Members of the public must, until further notice, wear at least a protective mask of some sort (mask, bandana, scarf, etc.) that covers their nose and mouth.
- Those members of the public that do not have a protective mask will not be allowed into the library; the library will not issue temporary masks to the public for wear while in the library. If a patron can not wear a mask for medical reasons, the library will need to make accommodations – for example, gather the materials for the patron, check it out – and bring it outside.
- Gloves are optional for use by the public, but are highly recommended.
- All library returned materials will continue, until further notice, to be through patron deposit of such items into the book return depository. Staff will remove items and quarantine them for 4 days* prior to check in, re-shelving, and placing into inter-library loan.
- All members of the public must maintain Social Distancing protocols and will be courteously reminded to do so.
- Any member of the public who refuse to follow these guidelines will be asked to leave the library and possibly incur a suspension of privileges.
- Until further notice, public in-person programs and meetings are suspended at the library.
- Virtual programming will continue to expand and will be sustained to some degree in the event of another possible closing, regardless of whether pandemic rated or not.
- The children’s area will not be accessible to the public, and caregivers must remain with children under their care while in the library. Staff will retrieve requested children’s materials for patrons upon request. All toys, bean bag chairs, and similar will be unavailable and in storage until further notice.
- Patrons will present and hold their library cards in order for staff to scan them in order to lessen hand contact.
- Additional services to the public will include: faxing, copying, printing services via e-print. Staff only will operate machines to minimize public contact with machines.
- Patrons cannot linger inside the library during Phase 3. Activities allowed will be as follows: Browsing to find materials to check out, picking up holds and checking out materials. Once they are done checking out, they must leave the building.
- Public Computers will be closed during Phase 3. Wifi can be accessed outside the library in the parking lot or on the benches around the building as long as social distancing is maintained.
Phase 4: Expansion of Library Services to the Public
- If, at a future date, the Governor of New York State, the New York State Department of Health, and the Hamilton County Public Health department conclude that the current health crisis, the COVID-19 Coronavirus Pandemic, has reached a level that it is safe to resume “normal” day-to-day activities, the library will resume its regular, pre-health-crisis hours and work schedule.
- Patrons will have access to all areas of the library they had prior to 2020 health crisis.
- If this eventuality does occur, the library staff will still practice certain protocols that ensure they maintain a healthy work environment and personal health; such as:
1. Maintain Social Distancing protocols, even during meetings; remind patrons of these protocols as necessary.
2. Wash hands frequently and/or use hand sanitizer.
3. Cough or sneeze into the crook of one’s arm.
4. Disinfect common areas used by the public and staff regularly during the course of the day.
5. Use Common Sense when dealing with the public and be aware of one’s current health situation; when in doubt, call in for a sick day, and contact a health care provider.
6. Public computers will temporarily be reduced from 3 to 2 to maintain social distancing, with keyboards sterilized by staff in between every user.
The Long Lake Library was established by the Town of Long Lake as a reading room in 1994 to provide library service to people living in the Town of Long Lake New York, and surrounding areas. It was incorporated on February 4th, 1997, by the Board of Regents of the University of the State of New York, on behalf of the Education Department, to operate a town public Library. Public vote in June 2011 created a school district public library and the library received its absolute charter on December 13, 2011.
The mission of the CVW Long Lake Public Library is to support life-long learning and to help meet the day-to-day educational, informational, cultural, and recreational needs of the people in our service area by assembling and providing print, electronic, media, and other materials and encouraging use of the library and its collections, programs, and resources.